Common Hosted Form Service (CHEFS)

Digital Office

EstablishedFormsService

If you collect information from your clients or use online forms, the Common Hosted Form Service (CHEFS) can save your ministry time and money.

You can quickly create your own forms using a simple drag-and-drop screen. You can add standard fields, like Name and Address, or create custom fields or conditions to meet your needs. Edit or format your form using columns or panels to make an effective layout. When the form is complete, you can export it as a template for future use, or edit it as needed.

You can publish the forms through the Common Hosted Form Service and generate a quick response code to share access with respondents. When users complete a form, you can validate responses and export the data.

You can also take advantage of advanced functions like user authentication, team assignments, version control and status reports, as well as notification when forms are submitted.

Use the Common Hosted Form Service to:

Gather public feedback on future plans
Survey clients to establish service needs
Collect monthly reports from staff

Why should I use this

Ease of use

Drag and drop tools let you create custom forms in minutes. Reuse or edit them whenever you need to. The Common Hosted Form Service has been developed and tested to make it easy to integrate with your own line of business systems. It is managed centrally to ensure an efficient, reliable process.

Powerful management tools

Save different versions and publish them through the Common Hosted Form Service. Choose who can access your forms, with secure logins or other options. Receive, store, and verify responses automatically before exporting them to your in-house business systems.

Note: Users of this service are responsible for ensuring that data they collect meets privacy requirements for personally identifiable information.

Open source

The component is available as a hosted service or the source code can also be incorporated into your own application.

About this component

Price

Free

Price details

There are no costs for ministry teams to use the Common Hosted Form Service.

Service level support

Support is available Monday to Friday, 9:00 AM to 5:00 PM, through:

The Microsoft Teams CHEFS channel for beginner and intermediate-level support
Discord for advanced-level support
Rocket.Chat for general support
NEXUS meetings for partner collaboration. These occur 3 times a week on Mondays, Wednesdays and Fridays. Connect with Keyvan to receive an invitation

You may also review:

The CHEFS Confluence homepage for resources, product releases, week notes, user stories and bug updates
JIRA for workflow management
FIDER for CHEFS feature requests
Technical documentation for developers to understand how a product, system or service works

Additional technical information

User-friendly form designer

Drag and Drop form components onto your form. Export and import your form design templates

Form data review

View and export form submission data

Access controls

Choose who can access your forms, public or secured with IDIR and/or BCeID

Team management

Configure role-based access for your team to manage forms and review submissions

Notifications

Receive Emails when your forms are submitted; Provide form respondents with email receipts

Configurable form actions

Configure form actions and custom components like the BC Orgbook

Requirements and restrictions

The Common Hosted Form Service is available for free to ministry teams.

Getting started

The Common Hosted Form Service is available as a fully hosted solution, an industry-standard web service (REST) or you can download the code to incorporate into your own application.

Start using now

Support

For information about onboarding to CHEFS or other common services, see the onboarding documentation.

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